New Job Opportunities at Solidaridad February 2022

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07 February 2022

New Job Opportunities at Solidaridad February 2022

  Mgodin       07 February 2022

New Job Opportunities at Solidaridad February 2022

New Job Opportunities at Solidaridad February 2022 Solidaridad seeks to recruit a dynamic and self-motivated individual for the position of Finance and Administration Officer based in Arusha, Tanzania. S/he will be responsible for providing financial management, accounting, and operations support. S/he will oversee project financial transactions, which includes but is not limited to, accounts payable functions to include processing payroll, processing invoices, handling expense claims, expenditure monitoring and financial reporting, bank reconciliation and account analysis, preparation, and processing of local tax returns and budget monitoring. The Finance and Operations Officer will also provide operations and administrative support to the regional and country teams.


Title: Finance and Administration Officer

Duration: 1-year contract (extension based on performance)

Reporting line: Country Manager

Position level: Junior

Location: Arusha, Tanzania

Position in the organization
The Finance and Administration Officer reports directly to the Regional Senior Finance Manager and the Country Manager. S/he will work closely the in-country Finance and Administration representatives in the regional office. At the country office level, the Finance and Admin Officer work closely with the Project Team, the Regional Finance Manager, and the Regional HR Manager.

Result areas
  • Prepare, code, total, and batch payment requisitions for subsequent checks by the Regional Finance Manager and Regional Senior Finance Manager.
  • Maintain projects general ledger in QuickBooks/ Network system and ensure reconciliations.
  • Prepare payments against authorized requisitions.
  • Prepare and report monthly projects financial reports and budget variance analysis
  • File all financial and field activity records according to the existing filing system.
  • Ensure reconciliations of staff field travel cash floats and banking of any cash returns.
  • Maintain petty cash account in QuickBooks and make surprise upcountry office petty cash counts.
  • Support partner organizations in financial training in reporting and ensure their reports have adequate supporting documents
  • Supporting REC operations in human resource management in activities including systems in accordance with the labour law, tax, and statutory requirements. In addition, the primary point of contact for operations for the countries assigned country.
  • Statutory payments such as NSSF, PAYE, and VAT are prepared and paid by the deadlines consistently.
  • Perform other work duties assigned by the Regional Senior Finance Manager or the Managing Director.
  • Knowledge and experience
  • Relevant academic level education – Bachelor’s degree or higher – in relevant field (e.g. finance and/or accounting) and the local equivalent of chartered accountant certification
  • Minimum five (5) or more years’ progressive professional accounting, financial, and operations management experience, preferably in the non-profit and/or development sector.
  • Working experience with an audit and/or accountancy firm will be an added advantage.
  • Computer literate, Proficient in QuickBooks, and comfortable with e-accounting packages.
  • Demonstrated working experience with the international donor-funded project in East Africa.
  • Demonstrated proficiency in excel (Microsoft Office / Google Excel) by automated excel formulas to track unique documents.

Specific job requirements
  • Ability to work independently and as a member of a team to support projects and local partners to effectively meet project needs.
  • Ability to work effectively with governmental and non-governmental organizations and local communities in achieving project objectives.
  • Excellent reporting skills and ability to relate sensitively to diverse groups.
  • Self-driven, trustworthy, pleasant, and able to deliver results with minimum supervision.
  • Excellent written and verbal communication skills (in English and Swahili).
  • Excellent critical, creative thinking and analytical skills.
  • Experience in program administration, operating procedures, oversight and monitoring.
  • Ability to work with database applications.
  • Knowledge of project funding procedures and guidelines.
Ability to work in diverse situations.
Title: Project Officer (PO)
Duration: 1-year contract (extension based on performance)

Reporting line: Project Manager

Position level: Junior level

Location: Mbeya

Position Overview
Main objective of the function

Solidaridad’s Solidaridad’s Passport to Coffee Export (‘PACE’) is a three years’ project funded by European Union (EU). The project is targeting approximately 22,500 coffee smallholder farmers in Mbeya, Ruvuma and Songwe regions in Tanzania. PACE’s overall objectives to promote a sustainable and inclusive sector development through a robust export-oriented coffee value chain by 2023.

The Project Officer reports to the Project Manager. The Project Officer is responsible for the day-to-day design and implementation of the action and project deliverable. S/he is responsible for the coordination of interventions with Partner beneficiaries and related processes to ensure that Solidaridad Passport to Coffee Export (PACE) project is delivered on time and produces the desired results within the scope and allocated resource envelope. We are recruiting for .one position

Position in the Organization

The Project Officer reports to the Project Manager. S/he will also be expected to work closely with the national and regional programming team, as well as the regional innovation team.

Result areas

Project Planning

Support the preparation of project work plans, budget and time schedules for implementing the project activities.
Support the identification and planning of technical activities and requirements to implement the project as per organizational standards.
Project Implementation Follow-up

Coordinate and implement day to day project activities with partners and beneficiaries in the field ensuring that technical quality and standards are considered and respected during project(s) implementation.
Ensure project activities are on time, target and budget, using effective monitoring and evaluation (M&E) systems to reach desired impacts.
Assist the Project Manager to trouble-shoot any project challenges during project implementation.
Provide regular and timely updates on progress and challenges to the Project Manager and other team members.

Beneficiary Engagement and Accountability
  • Adhere to Solidaridad’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability.
  • Communicate Solidaridad’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the Project Manager.
  • Keep records of all the project activity documents, in particular beneficiary list, completion certificates, attendance sheets etc.
  • Help maintain a beneficiary master database containing all beneficiary registration and baseline information, as well as the project activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with Solidaridad’s data protection policy.

Internal and External Coordination
  • Participate in project coordination meetings with the project team.
  • Support to develop project communication materials for internal coordination.
  • Ensure that project lead farmers understand and are able to perform their roles and responsibilities.
  • Follow-up the work plans and day-to-day activities of the lead farmers .
  • Ensure a positive working environment and good team dynamics among project team members.
  • Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation.
  • Cultivate good relations with key actors – local, regional, international, including government authorities and non-government organization actors, through regular attendance at technical meetings, and bilateral meetings.
  • Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others.

Partner Management
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with Solidaridad’s and donor requirements.
  • Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.

Logistics and Security
  • Contribute to the development of project plans (e.g. procurement, logistics etc.), when assigned.
  • Send accurate and precise order forms in a timely manner to the quality function team.
  • Ensure proper management and use of the project assets and stocks.
  • Plan field team movements based on available fleet and applicable policies.
  • Ensure that each member of the project field team is aware of security issues, policies, standard operating procedures (SOPs) and they follow them accordingly.

Finance and Quality Control
  • Forecast monthly cash requirements for the month’s project activities and submit to the Project Manager.
  • Assess the project activities undertaken and ensure efficient use of resources.
  • Undertake regular field visits to provide technical guidance and supervision, as well as regularly monitor the progress of the project activities.
  • Assist with monitoring project activities implemented by lead farmers and partners (if any).
  • Document lessons learned and best practices and share them with the Project Manager and the Regional Communications Officer, so they can be reflected in project planning, communication materials and decision-making.

Grant Management
  • Ensure adherence to donor procedures.
  • Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for activities.
  • Participate in communication activities through the regular collection of pictures and stories related to project activities.
  • Participate in business development processes through the provision of expert programmatic advice related to contextual knowledge.

Knowledge and Experience
  • Relevant academic level education- Undergraduate degree or higher – in relevant field (e.g. Agriculture, Development Studies, Social Science, Project Management, Strategic Management etc.).
  • At least one (1) years’ experience working with projects funded by international agencies or development partners.
  • Demonstrable experience in project design, planning and implementation.
  • Experience with proposal writing and technical report writing.
  • Experience in designing and facilitating workshops and seminars would be desirable.
  • Experience in mobilizing, organizing and training producers in various agricultural commodities.

Specific Job Requirements
  • Ability to work independently and as a member of a team to implement projects and local partners to effectively meet project needs.
  • Ability to work effectively with governmental and non-governmental organizations and local communities in carrying out project objectives.
  • Excellent reporting skills and ability to relate sensitively to diverse groups.
  • Self-driven and able to deliver results with minimum supervision.
  • Excellent written and verbal communication skills (in English and Swahili).
  • Excellent critical, creative thinking and analytical skills.
  • Experience in program administration, operating procedures, oversight and monitoring.
  • Ability to work with database applications.
  • Knowledge of project funding procedures and guidelines.
  • Ability to work in diverse situations.
  • Experience in agriculture value chain for coffee, tea and horticulture
  • Demonstrate experience in similar position

How to apply
Interested candidates that meet the above qualifications should send their cover letter, CVs, and salary expectation to:

Note: The CVs will be evaluated as they are received only shortlisted candidates will be contacted. Canvassing is not permitted

The deadline for submitting the application is 15 February 2022.

 

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